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TAG Sends: IPPS-A Release 3 (R3) GO-Live is Here!

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IPPS-A R3 GO-LIVE IS HERE! 

HR Professionals (and any user with a subcat role, to include those with the Commander’s bundle) have access as of 0900 EST on 20 December 2022.
On 3 January 2023, Leaders and Managers will have access to process, route or approve actions.
And on 9 January 2023, all service members will have self-service access.
Focus early on your priority of work items that need to be completed to ensure Soldiers get promoted as we begin to quickly regain accountability within the system.

IPPS-A team established 11 Go Live Cutover Support Team channels for S1/G1s/MPDs/HRC direct support. Please see attached Release 3 IPPS-A Capability Support.
Teams IPPS-A Go-Live Cutover Support channel(s): IPPS-A Go-Live Cutover Support
Helpdesk and Customer Relationship Management (CRM):
IPPS-A helpdesk: 1-844-HR-IPPSA (1-844-474-7772)
CRM:  https://ipps-a.army.mil/

Here is some additional information on IPPS-A Go-Live and tasks associates with Go-Live events.

DA Selection Boards:

Please be advised that due to the Army’s transition to IPPS-A several legacy HR systems can no longer be updated. As a precaution the Army archived Record Briefs of all Soldiers who would meet a centralized selection board prior to April 2023. Record Briefs are not source documents, but we know they are used as a summary of information for selection boards. Soldiers that will be considered by a centralized board should view and certify their board files as laid out by the related MILPER. If significant discrepancies exist between one’s file and their Record Brief, they can submit a letter to the board highlighting those concerns. Soldiers should continue to submit documents to iPERMS, which was unaffected by the transition to IPPS-A. Board Members sitting on centralized selection boards are informed to not rely on the Record Brief for up-to-date critical information and, if needed, should review the Soldier’s iPERMs. By April 2023 centralized selection boards will be fed by IPPS-A data so please ensure that Service Member data is accurately captured in IPPS-A.

My POC for Selection Boards is LTC Michael Miller, Chief, DA Secretariat, at 502-613-8808, michael.j.miller654.mil@army.mil.

Officer Promotions

The HRC Officer Promotions team will begin working backdated orders and future January Promotions at Go-Live! Any updates to Suspension of Favorable Personnel Actions (SFPAs) must be completed in IPPS-A no later than 29 December 2022, 1159 EST. The IPPS-A priority of work checklist requires this task is completed as a “day 1 task” at Go-Live. Succuss is important in preventing any erroneous promotions. The Officer Promotions, Special Actions Team is working in accordance with the same timeline in the effort to add or remove all HQDA Flags.

The monthly MILPER for Officer AC and AGR promotions are anticipated for release NLT 23 December to the HRC website: https://www.hrc.army.mil/milper.

IPPS-A changes the way an officer receives their promotion order. An order is not generated in IPPS-A until the effective date of promotion if all eligibility is met. Therefore, the Officer Promotions list will continue to be posted on the milSuite site to provide units visibility of projected promotions: https://www.milsuite.mil/book/community/spaces/apf/s1net/promotionsofficers/officerpromotionorders. Units can use the projected list to plan for the execution of ceremonies assuming all other eligibility is met.

My POC for Officers Promotions is MAJ Crystal Moore, Promotion Branch, at 502-613-8654, crystal.d.moore14.mil@army.mil. The Officers Promotions mailbox is:  usarmy.knox.hrc.mbx.tagd-ac-officer-promotions@army.mil

Enlisted Promotions

The HRC Enlisted Promotions team will begin working backdated orders and future January Promotions at Go-Live! Any updates to Suspension of Favorable Personnel Actions (SFPAs) must be completed in IPPS-A no later than 29 December 2022, 1159 EST. The IPPS-A priority of work checklist requires this task is completed as a “day 1 task” at Go-Live. Succuss is important in preventing any erroneous promotions. The Enlisted Promotions Team is working in accordance with the same timeline in the effort to add or remove all HQDA Flags.

See attached IPPS-A Promotion Consideration Roster cheat sheet HERE.
January Enlisted Promotion Lists
AC SR Enlisted By-Name & Sequence Number List posted 20 December 2022 https://www.hrc.army.mil/content/1175
AGR/RC SR Enlisted By-Name & Sequence Number List posted 20 December 2022 https://www.hrc.army.mil/content/11628
AC JR Enlisted Cutoff & By-Name Promotion List posted 20 December 2022 https://www.hrc.army.mil/content/5784
AGR JR Enlisted Cutoff, By-Name & PPRL posted 20 December 2022 https://www.hrc.army.mil/content/21832

IPPS-A changes the way Soldiers receive their promotion order. An order is not generated in IPPS-A until the effective date of promotion if all eligibility is met. Therefore, Enlisted Promotions will continue to be posted on the HRC Enlisted Promotions site to provide units visibility of projected promotions: Enlisted Promotions. Units can use the projected list to plan for the execution of ceremonies assuming all other eligibility requirements are met.

HR Professionals at the unit level need to ensure that all promotion transactions (waivers/reductions) that should have occurred during the brownout are completed in IPPS-A. Decentralized promotions that were effective in November 2022 have to be reviewed and corrected (adjust DORs), as needed. See attached IPPS-A Decentralized enlisted promotion catch up task cheat sheet HERE.

My POC for Enlisted Promotions is SGM Nephoteria O’Meally, at 502-613-9015/9013, nephoteria.s.omeally.mil@army.mil.

AMHRR/iPERMS:

Servicemembers must log into iPERMS with a DoD certificate/CAC using the EAMS-A login option to successfully initiate, view and or complete Record Reviews. The DS LOGON option cannot be utilized to initiate or complete Record Review tasks.

Effective 16 December 2022, SRB upload is no longer required to initiate a Personnel Record Review (PRR) in iPERMS.

All record briefs are being transferred from eMILPO to iPERMS in preparation for IPPS-A R3 and eMILPO going offline 27 December.

Per MILPER Message 22-318, Soldiers will execute a new, signed and verified DD Form 93 when there is a change in any item except unit (block 3b.), which includes, but is not limited to, marriage, divorce, or the addition of children or if changes are required (other than block 3.b. Unit /Duty Station). If there are no changes, it is not required to submit a new DD 93. During the annual PRR, the Soldier will select “DD 93 Accurate” from the dropdown and digitally sign the record review using the Common Access Card once the review is complete.

Send PRR inquires to usarmy.knox.hrc.mbx.iperms-accounts@army.mil.

For iPERMS technical issues please email: usarmy.knox.hrc.mesg.iperms-technical-help-desk@army.mil or call (502) 608-0217. For iPERMS functional issues related to missing documents, duplicate documents, record reviews, iPERMS access request, etc. please email:  usarmy.know.hrc.mbx.it-help-desk@army.mil.

My POC for the AMHRR is Mr. Nathan L. May, Chief, Army Soldier Records Branch, at 502-613-8989, nathan.l.may.civ@army.mil.

Casualty Operations

CACs will refer to the Soldier Talent Profile (STP) and Person Profile within IPPS-A for Soldier data information. The Soldier Talent Profile and Person Profile will replace the SRB/ORB/ERB.   Please see attached IPPS-A R3 CAC Cheat sheet HERE.

My POC for DD93 and Casualty Ops is MAJ Steven Keister, Chief, Casualty and Mortuary Affairs Branch, at 502-613-8341,  steven.t.keister.mil@army.mil. The Casualty and Mortuary Affairs Operation Division mailbox is:  usarmy.knox.hrc.mbx.casualty-mortuary-policy@army.mil.

TRANSPROC Outage

The Transition Processing (TRANSPROC) system will be unavailable from 2100 hrs EST, 23 December 2022 to 1630 hrs EST, 9 January 2023 to perform deployment of the Installation Support Module (ISM) release for the new IPPS-A R3 interface. This will delay the production of DD214, DD215, and office computations until after 9 January.

My POC for Transitions Services is Ms. Theresa Ringle, Transition Policy, at 502-613-8570, theresa.j.ringle.civ@mail.mil.

Thank you for all your support in getting IPPS-A to the Go-Live point and catching the system back up to accuracy. Your hard work does not go unnoticed!

v/r TAG63

BG Gregory S. Johnson
The Adjutant General of the Army/
CG, Physical Disability Agency/
Executive Director, MPSA
Office: 502-613-8001

TAG Sends: Promotions Update during the Brownout/Cutover (BOCO)

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Teammates,

IPPS-A Release 3 Go-Live date is 20 December 2022 with a phased approach to user access.  On 20 December, HR professionals, including all subcategories, will have access to IPPS-A.  All other users will have access in January 2023, date to be published.

Continue to complete required training and complete priorities of work in preparation for Go-Live on 20 December.

Promotions Update during BOCO

The Brownout/Cutover (BOCO) period and implementation of IPPS-A impacted Soldier promotions (Officer, Warrant Officer, and Enlisted) during the months of November through January. Those who were promoted during this period can expect that pay and date of rank will be applied retroactively.  Commanders can authorize promotion ceremonies if all requirements are met (see below).

Enlisted Promotions Impacted During IPPS-A Transition

During BOCO, the Enlisted Promotion Branch will post sequence reports, by name reports, and cutoff scores in accordance with current policy on the HRC website.  The December list was posted, and January list is anticipated to post on time.  Commands are authorized to hold promotion ceremonies for Enlisted Soldiers selected for promotion in December and January.  Soldiers must not have any active Suspension of Favorable Personnel Action (Flags) – MILPER message 22-436.

Semi-Centralized and Centralized Promotion Information (SGT-SGM):

  • December 2022: All promotions and pay transactions will be late, but retroactive to 1 December 2022.

  • January 2023:  Eligibility criteria was established as of 9 November 2022 (normally 26 November 2022).  Promotion transactions will be late, but retroactive to 1 January 2023.

  • February 2023: Eligibility criteria will be established as of 3 January 2023 (normally 26 December 2022). Timely transactions and pay are expected.

Decentralized Promotion Information (PV2, PFC, SPC):

  • November 2022:  Pay and promotion will be delayed, but retroactive to the date the Soldier would have been promoted starting 10 November.

  • December 2022:  All promotions and pay transactions will be late, but retroactive to December 2022 respective DOR.

  • January 2023: Timely transactions and pay are expected.

December Enlisted Promotion Lists:

The Enlisted Promotions Branch sent an email to all Soldiers affected by the promotion delay on 30 November and 1 December reiterating the December delays due to BOCO as scripted below:

“You are receiving this message to inform you that your December promotion order is delayed. All orders for Soldiers eligible for promotion will be processed within the Integrated Personnel and Pay System – Army (IPPS-A) once the system is deployed.  All back pay and allowances will be paid retroactive to the effective date of your promotion order.  This delay is due to the IPPS-A brownout, initiated 10 November 2022.  Promotion orders are delayed to ensure the proper permanent date of rank is captured in the authoritative system, IPPS-A.

Soldiers are encouraged to continue to follow HRC MILPER messages for updated information at: https://www.hrc.army.mil/milper.

If you require assistance, please contact your servicing S-1 Office.

Thank you for your service to the nation.”

Reference MILPER Messages:

  • MILPER 22-436: Enlisted Promotions SGT through SGM during Brownout/Cutover for Implementation of IPPS-A

  • MILPER 22-402: November 2022 Unit Promotion Boards (SGT and SSG)

  • MILPER 22-453: Decentralized Enlisted Promotions PV2 through SPC during Brownout/Cutover for Implementation of the Integrated Personnel and Pay System – Army (IPPS-A)

Officers Promotions Impacted During IPPS-A Transition

During BOCO, Commanders may grant permission for Officers to conduct promotion ceremonies, if all promotion eligibility criteria are met per regulatory guidance.  Officers must not have any active Suspension of Favorable Personnel Action (Flags) – MILPER message 22-446.

HRC will continue to publish a monthly MILPER message with approved sequence numbers brownout/cut over period.  Officers with an effective date of promotion from 8 November 2022 and beyond will not receive promotion orders until after IPPS-A Go-Live.  Orders will be generated in IPPS-A within 30 days after Go-Live. Date of Rank (DOR) will be backdated to the effective date of promotion and back pay due will be retroactive.

Officer December Promotion Information:

  • MILPER 22-454: AGR Officer Promotion Sequence Numbers for December 2022

  • MILPER 22-455: AC Officer Sequence Numbers for December 2022

Officers December Promotions Lists:

https://www.milsuite.mil/book/community/spaces/apf/s1net/promotionsofficers/officerpromotionorders

Officer Promotions sent an email to all affected Officers with November Promotion dates on 10 November.  Additionally, DFAS sent messages to affected Officers with December Promotion dates on 29 November 2022, via “Smartdoc” reiterating the promotion delays due to BOCO as scripted below.  The DFAS call centers are armed with information to assist Soldiers with questions specific to pay delays during BOCO.

“You are receiving this message to inform you that your November/December promotion order is delayed.  All orders for officers eligible for promotion will be processed within the Integrated Personnel and Pay System – Army (IPPS-A) once the system is deployed.  All back pay and allowances will be paid retroactive to the effective date of your promotion order.  This delay is due to the IPPS-A brownout, initiated 10 November 2022.  Promotion orders are delayed to ensure the proper permanent date of rank is captured in the authoritative system, IPPS-A.

Officers are encouraged to continue to follow HRC MILPER messages for updated information at: https://www.hrc.army.mil/milper

If you require assistance, please contact your servicing S-1 Office.

Thank you for your service to the nation.

Please do not respond to this SmartDoc message, as requests will go to an unmonitored email box.”

Reference MILPER Messages:

  • MILPER 22-446: Officer Promotion Ceremonies during Brownout and Cutover for Implementation of IPPS-A

  • MILPER 22-437: Officer Promotions during Brownout and Cutover for Implementation of IPPS-A

 Suspension of Favorable Personnel Actions (FLAGS) for all Soldiers

Units will manually track and log all flagging actions placed or removed during BOCO.  On the first five (5) days after R3 Go-Live units will input flagging actions in IPPS-A to avoid erroneous promotions.

For HQDA initiated Flags, the Promotion Special Action Branch at HRC will manually log and track Flag code F flags, Delay of Promotion or removal from selection list, and the affected officer will receive a notification to their army.mil/mail.mil email with a manual DA Form 268.  The Promotions Special Action Branch will input HQDA F in IPPS-A within seven (7) days after go-live.

Consolidated list of Reference Brownout/Cutover Promotion MILPER Messages:

  • MILPER 22-446: Officer Promotion Ceremonies during Brownout and Cutover for Implementation of IPPS-A

  • MILPER 22-437: Officer Promotions during Brownout and Cutover for Implementation of IPPS-A

  • MILPER 22-412: AC Officer Promotion Sequence Numbers for November

  • MILPER 22-402: November 2022 Unit Promotion Boards (SGT and SSG)

  • MILPER 22-436: Enlisted Promotions SGT through SGM during Brownout/Cutover for Implementation of IPPS-A

  • MILPER 22-453: Decentralized Enlisted Promotions PV2 through SPC during Brownout/Cutover for Implementation of the Integrated Personnel and Pay System – Army (IPPS-A)

My POCs for promotions are:

Team Boxes:

Thank you for your continued support and hard work making IPPS-A happen and modernizing the AG Corps to meet the demands of Army 2030.

Shields Up!  Defend and Serve!

TAG63

BG Gregory S. Johnson
The Adjutant General of the Army/
CG, Physical Disability Agency/
Executive Director, MPSA
Office: 502-613-8001
DSN: 312-983-8001
Cell: 502-378-1973

The Adjutant General (TAG) Sends

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Ladies and Gentlemen,

Below are a few important topics that I would like to make you aware that will impact the field within
the next few months:

1.  Human Resources Optimization Update:  HRO continues to be a major focus for HRC.  Key leaders across the HR Community recently met for the Sustainment Quicklook II exercise to continue our detailed examination of how Sustainment elements (HR, HSS, and FM) array formations, synchronize efforts, integrate, deliver, and provide services at echelon during large scale ground combat operations.  The objectives of this exercise are to:  identify the most effective command and support relationships in order to optimize Sustainment capabilities and capacities at echelon; identify capability and capacity limitations and service delivery gaps requiring mitigation; identify how mission support requirements are synchronized, prioritized, and integrated as part of the Sustainment Warfighting Function; and identify dependencies, consumption rates, and logistics support needed to execute mission responsibilities.  This exercise will substantially inform revision of FM 4-0.  We will continue to provide HRO updates to the HR Community in future editions of TAG Sends, during upcoming TAG / G1 VTCs (next is 12 February 2019), and during HRC CG Brown Bag VTCs.

2.  Human Resources Process on Compliance:  The Fiscal Year 2018 Notice of Findings (NFRs) highlight the reliance on the current Human Resources process on compliance at a decentralized level with the applicable policies and regulations.  Having previously recognized this, the Army, led by the G-1 and The Adjutant General (TAG), has been developing the Integrated Personnel and Pay System – Army (IPPS-A) to produce a process that is efficient, effective and auditable.  The end-state is fielding of IPPS-A Release 3 across the Army.  For example, address challenges to create greater efficiencies related to payroll.  Future Environment allows IPPS-A to calculate and tracks upward and downward adjustments accurately and passes complete and accurate data to GFEBS for appropriate posting to the general ledge.  Until the IPPS-A is fielded, the Army G-1 will work with TAG to reiterate the necessity to comply with the applicable policies and regulations to improve the audit status.  This will be done through the Quarterly TAG / G-1 Video Teleconferences with all the Army Commands and through the TAG Sends, which goes to the entire Human Resource community.

3.  Awards and Decorations Branch Update (See Attachment):
– Award Recommendation Routing Official Responsibilities (Joint Awards)
– Retroactive Requests for Combat Action Badges:  Providing Sufficient Supporting Documentation is THE Key to Success
– Spotlight Award:  The Purple Heart

4.  TAG G-1 VTC Schedule.  Our next TAG G-1 VTC will be 12 February 2019 at 1400-1500 (EST).

As always and as we move forward, please let us know what we can do to better assist you.  Thank you for all that you do!

BG Robert W. Bennett, Jr.
The Adjutant General of the Army/
CG, Physical Disability Agency/
Executive Director, MPSA